Organization Overview

The Mel Jr. & Marty Zajac Foundation is a not-for-profit organization, located in Vancouver, BC, whose mandate is to support children, seniors and those with special needs through innovative community projects focused on developing lifelong skills and independence. Our current major focus is Zajac Ranch for Children, a camp in Mission, BC, for children with chronic, life-threatening and/or debilitating conditions.

Located on the shores of Stave Lake in Mission, BC, just one hour east of Vancouver, Zajac Ranch for Children is situated on over 40 acres of pristine forested land. During the summer months, Zajac Ranch provides camps for children and young adults with chronic, life-threatening and/or debilitating conditions. In the off-season, Zajac Ranch welcomes school groups and private rentals. Revenue raised from site rentals goes to supporting Zajac Ranch for Children medical summer camps.

Reports To

President & Director of Operations at the Zajac Foundation

Are you?

• Energetic, enthusiastic and positive with a glass half-full attitude?
• A great collaborator, understanding how important it is in providing the best possible product and experience?
• A great leader who inspires and influences a team to be better?
• Excellent in providing top notch customer service and understand the importance of going above and beyond to ensure the happiness of those you serve?
• An excellent communicator who believes it is essential for building relationships with campers, staff, parents, and colleagues?
• Very patient and know how to create a supportive atmosphere where campers feel comfortable exploring new experiences?
• Adaptable given the unpredictability of camp days?
• A wonderful problem solver looking for solutions at every corner?
• Empathetic and understand individual strengths and challenges of campers to help create a nurturing environment?
• Extremely organized with an understanding that following procedure and policy will allow for a more effective and efficient environment?
• Creative?
• Calm under pressure?

RESPONSIBILITIES

Planning: 

• Design, deliver, and evaluate camp programs that meet the needs and interests of the camps target populations and ensure their delivery in a safe and quality manner.
• In conjunction with the management team, develop/review annually the Risk Management Plan, Crisis Management, Emergency Evacuation, and Emergency Procedures for Zajac Ranch.
• Conduct staff evaluations, camper evaluations, programming supplies inventory counts and control, and make recommendations for the following season.

Operation:

• Adhere to and implement the policies and procedures of Zajac Ranch including health and safety policies,
• Create and update programming to keep in line with current trends and Zajac Ranch mission. Programming must cater to each group based on abilities, mobility, and health concerns.
• Coordinate with Registration Coordinator to plan and cater to the needs of each group.
• Assign campers and counselors to their housing and living groups.
• Oversee the daily operation of all medical camps including food service, programs, camper and staff supervision, and health care.
• Liaising with parents and group leaders before, during, and after their camp session.
• Administer and maintain complete records during the camp, including camper lists, daily attendance, health and medical forms, and incident or accident reports.
• Provide a written report at the end of each camp session.
• At the end of the summer, receive written evaluations from staff, prepare written evaluations of the staff for the personnel files, and prepare a written report for the Zajac Foundation office.
• Develop and maintain an effective evaluation system of all staff and programs.
• Develop and maintain an effective screening and referral process for reported child abuse, neglect, and accusation of misconduct.
• Work collaboratively with the Maintenance Facilitator, Nursing Director and Chef.
• Management/hosting of year-round rental groups to ensure adequate staff and/or volunteers for programming and services, including food service.
• To ensure provision of exceptional customer service and hospitality to all guests.

Financial:

• Assist in the fundraising strategies for the camp program and facilities.
• Responsible for managing camp expenditures in your areas of responsibility within budget.
• Managing inventory and balancing/ordering inventory with camp sessions.
• Assist in maintaining the budget and inventory for all activity areas.

Human Resources:

• Recruit staff based on camper enrollment and program management requirements.
• Interview and hire staff in discussion with the management team.
• Directly supervise, schedule, and coordinate Zajac Ranch staff including, but not limited to, the Assistant Camp Director, counselors, and any volunteers.
• Ensure the wellbeing and care of all volunteers are met.
• Supervise and coordinate the activities of all Ranch staff and oversee their professional development and address any concerns or misconduct.
• Train, supervise, and evaluate seasonal and year-round staff.
• Annually seek and analyze input from youth, families, and staff regarding the quality, safety, and enjoyment of the program and staff.
• Hold staff meetings on an as-needed basis to build team camaraderie, address issues and concerns, and to receive updates from all departments

Marketing:

• Assist with marketing Zajac Ranch as an off-season rental facility, including attending trade shows, school presentations, and promotional campaigns in collaboration with the Foundation team.
• Develop and support relationships in the community with medical groups, schools, churches, clubs and organizations, and other key players within the community.
• Perform any duties necessary to deliver outstanding customer service to the rental groups during our non-medical camp season, including scheduling and managing programming staff and volunteers.
• Conduct other duties as required by the leadership team.

QUALIFICATIONS

• Must be at least 25 years of age (per BC Camping Association Accreditation)
• Have a firm belief in the value of summer camp for children with special medical needs.
• Have experience working in residential camp environment.
• Have experience working with children and youth.
• Experience delivering top-notch customer service.
• Have a college or university Degree in Recreation Management or a related discipline and/or an equivalent combination of education and experience
• Must have a minimum of 5 years of camp management experience.
• Excellent leadership and communication skills, understanding, ability to be a positive role model, patience and self-control.
• Have a demonstrated ability in the recruitment and management of a camp staff team.
• Ability to plan, organize, and carry-out daily, weekly and special programs.
• Ability to supervise and evaluate staff, volunteers, and campers.
• Must have experience with managing budgets.
• Experience with developmental disabilities, special needs, and behavioural management.
• Ability to work independently and within a team environment.
• Excellent English verbal and written communication skills.
• Ability to proactively manage multiple work tasks in a timely manner.
• Ability to act under pressure and keep a clear head.
• Must have own transportation, possess a valid driver’s license and be willing to live on site year-round.
• Have computer skills and data management experience, with a working knowledge of Microsoft Office.
• Hold valid Standard First Aid and CPR Level C or the ability to obtain.
• Possess and maintain a clear Criminal Record Check and Vulnerable Sector Search

Job Type:

• Full-time

Compensation:

• $60,000 annually, including on-site accommodations.
• This position would provide housing which would include a 2-bedroom suite, full kitchen and comfortable living space providing a great opportunity for either single or those in a relationship who are open to relocation.

Benefits:

• Dental care
• Extended health care
• On-site parking
• 2 weeks annual vacation

Schedule:

• 5 days a week, with an expectation to work on weekends based on bookings and need. Living on-site required.

Location:

• 15600 Florence Lake Road, Mission, BC V4S 1C4

No phone calls please. We thank all candidates for their interest but only those selected to proceed in the interview process will be contacted.