Information for Families

Application FAQs

When should I send in my application?

Camper Registration forms must be submitted no later than 6 weeks prior to the camp start date. Applications submitted after this date may be subject to a $50 late processing fee.

What happens if I skip a required item on my application?

Camp application forms are accepted only once complete, on a first come first serve basis. If we receive an incomplete application, it will be placed on hold until all information is on hand. There is no benefit to mailing in an incomplete application.

What happens when our complete application arrives at Zajac offices?

Once a complete application is received, the camper family is notified and the camper is automatically put on a wait list. Our Nursing Director reviews all forms and accepts campers on an individual basis. You will be informed by email whether the camper is accepted or not.

Is there a late application fee?

Yes, any applications received within 6 weeks of camp start date will be processed with a $50 LATE APPLICATION FEE. Within two weeks, we will do our best to accommodate your child; however, your application is at risk of not being processed.

Where can I find the medical form for my doctor to sign?

Each camper must submit a signed Medical Form, to be completed and stamped by a licensed physician within 6 months of camp.

Medical Form

Payment FAQs

How do you process payment?

We can process Credit Card (Visa, Mastercard, or American Express) OR personal cheque. Please include this information with your registration form. If you’re not comfortable including your credit card information, please write, ‘contact when approved for CC info’ and we will contact you once approved.

When will you process payment?

Your payment will be processed once your child is accepted. We will notify you prior to processing camp payment to ensure payment is processed with ease.

What happens to our payment if the application is declined?

Should your child not be accepted, your cheque will be mailed back to you.

What if I need to cancel?

Cancellations received outside of 4 weeks prior to camp start date will be refunded, less a $50 administrative fee.

Cancellations received within 1-4 weeks of camp start date will be refunded, less a $100 administrative fee.

Cancellations received within 7 days of camp will be refunded 50% of camp cost.

Cancellation fee does not apply if camper has to withdraw due to medical issues, providing a doctor’s note is given to the Sales and Registration Coordinator.

Camp FAQs

What should I pack?

Before you come to camp, we’ll be sure to tell you everything you need to know – from what to pack to how to reach us after hours. See the sample information package for an example of what to expect once you’re registered for camp, as well as some other important information in the sidebar above.

When do I drop off and pick up my child?

Zajac Ranch has a strict camper drop-off and pick-up time and we request that parents arrive between 2 pm and 4 pm on camp start date. Please note, gates to the ranch will be opened at 2 pm on camp start date. Camper pick-up time will be between 11 am and 12 pm on the final day of camp.

What is your tetanus shot policy?

If a camper does not have an up-to-date Tetanus shot and a puncture wound occurs while at Zajac Ranch, parents (or emergency contact) will be contacted to pick up the camper and bring him/her to a hospital. If an Immunization Certificate is sent one week prior to camp start, the camper will be allowed to stay onsite until camp week is completed.

What if my child has a medication change after I send in my application?

f your camper’s medication has changed, please complete a Medication Change Form and deliver a revised copy before or on camp start date.

Medication Change Form

Camper Information & Forms

How to Register for Camp

Sample Camper Information Package

Medical Form (to be completed by your physician)

Medication Change Form

Camper Brochure

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