Camper Registration forms must be submitted no later than 6 weeks prior to the camp start date. Applications submitted after this date may be subject to a $50 late processing fee.
Camp application forms are accepted only once complete, on a first come first serve basis. If we receive an incomplete application, it will be placed on hold until all information is on hand. There is no benefit to mailing in an incomplete application.
Once a complete application is received, the camper family is notified and the camper is automatically put on a waitlist. Our Nursing Director reviews all forms and accepts campers on an individual basis. You will be informed by email whether the camper is accepted or not.
Yes, any applications received within 6 weeks of camp start date will be processed with a $50 LATE APPLICATION FEE. Within two weeks, we will do our best to accommodate your child; however, your application is at risk of not being processed.
We can process Credit Card (Visa, Mastercard, or American Express) OR personal cheque. Please include this information with your registration form. If you’re not comfortable including your credit card information, please write, ‘contact when approved for CC info’ and we will contact you once approved.
Your payment will be processed once your child is accepted. We will notify you prior to processing camp payment to ensure payment is processed with ease.
Should your child not be accepted, your cheque will be mailed back to you.
Cancellations received outside of 4 weeks prior to camp start date will be refunded, less a $50 administrative fee.
Cancellations received within 1-4 weeks of camp start date will be refunded, less a $100 administrative fee.
Cancellations received within 7 days of camp will be refunded 50% of camp cost.
Cancellation fee does not apply if camper has to withdraw due to medical issues, providing a doctor’s note is given to the Sales and Registration Coordinator.
Before you come to camp, we’ll be sure to tell you everything you need to know – from what to pack to how to reach us after hours. See the sample information package for an example of what to expect once you’re registered for camp, as well as some other important information in the sidebar above.
Zajac Ranch has a strict camper drop-off and pick-up time and we request that parents arrive between 2 pm and 4 pm on camp start date. Please note, gates to the ranch will be opened at 2 pm on camp start date. Camper pick-up time will be between 11 am and 12 pm on the final day of camp.
If a camper does not have an up-to-date Tetanus shot and a puncture wound occurs while at Zajac Ranch, parents (or emergency contact) will be contacted to pick up the camper and bring him/her to a hospital. If an Immunization Certificate is sent one week prior to camp start, the camper will be allowed to stay onsite until camp week is completed.